Corporate Administration Manager - Japan

What Will Your Job Look Like?

• Lead, support, and develop the Corporate Administration team of three.
• Provide direction, prioritize activities, and support team members with complex matters and decision-making.
• Partner closely with the CEO of Mobileye Japan on administrative and operational matters.
• Identify opportunities to improve processes, efficiency, and the overall employee experience.
• Serve as a key interface between Mobileye Japan and relevant global functions at Mobileye headquarters.
• Oversee employee lifecycle processes, including onboarding, offboarding, payroll coordination, attendance, social insurance, employee documentation, and benefits administration.
• Manage and update company work rules, policies, and employment-related procedures in collaboration with relevant external specialists.
• Oversee expatriate and visa-related matters and support international employees working in Japan.
• Provide guidance on employee and labor-related matters.
• Support recruitment and contingent-worker administration as required.
• Ensure global policies and programs are appropriately implemented and localized for Japan.
• Provide managerial oversight of finance-related administration for the Japan office.
• Review and approve purchase orders, payments, and other relevant administrative requests.
• Oversee banking administration, budget-related activities, and financial processes in coordination with internal staff and external specialists.
• Support vendor onboarding, procurement, and supplier-related matters.
• Collaborate closely with Mobileye's Finance organization in Israel.
• Oversee the effective day-to-day operation of the Tokyo office.
• Provide management oversight for facilities, workplace safety, disaster preparedness, office maintenance, equipment, company vehicles, and other workplace services.
• Manage key vendors and external service providers.
• Oversee office-related projects and ensure operational responsibilities are appropriately assigned and completed by the team.
• Support initiatives aimed at creating a positive and effective workplace for Mobileye Japan employees.
• Oversee employee engagement activities, company events, and relevant internal communications.
• Coordinate employee benefits and wellbeing initiatives.
• Partner with headquarters and local stakeholders on company-wide initiatives and communications.
• Support corporate governance and other company administration activities as required.
• Provide administrative and executive support to the CEO when needed.

All You Need Is:

• 7+ years of relevant experience in Corporate Administration, General Affairs, HR Operations, Office Management, or a related function.
• Previous experience leading or managing a team.
• Hands-on experience across multiple corporate administration areas, such as HR/labor administration, General Affairs, Finance Administration, Procurement, or Office Operations.
• Good working knowledge of Japanese corporate administration and employment practices.
• Demonstrated ability to manage external vendors and professional service providers.
• Strong organizational, prioritization, and problem-solving skills.
• Excellent stakeholder-management and interpersonal skills.
• Native-level Japanese and business-level English.
• Experience working in a multinational or foreign-owned company.
• Experience working directly with senior management or a country leader.
• Experience collaborating with an overseas/global headquarters.
• Experience managing outsourced payroll, accounting, labor, legal, or other professional services.
• Experience improving processes or building new administrative practices in a growing organization.
• Leads from the front and is comfortable being both a manager and a hands-on contributor.
• Demonstrates strong ownership and sound judgment.
• Can prioritize effectively across a broad range of responsibilities.
• Builds strong relationships across teams, cultures, and levels of seniority.
• Has a proactive, solution-oriented and service-minded approach.
• Is comfortable working in a dynamic, international environment.

Why Join Mobileye Japan?

Compensation & Benefits:

• Competitive annual compensation, including RSUs
• Restricted Stock Unit (RSU) program
• iDeCo subsidy program
• Birthday and New Year gift program
• Company-sponsored events throughout the year
• Generous vacation and leave programs
• Weekends and Japanese public holidays off