Jerusalem
Full time
We are looking for a Travel Coordinator to join our administration team. Job description: Responsible for coordinating the company's travel needs abroad and within Israel Booking hotels, approving flights and handling necessary documentations such as passports, visas or other clearances Working with travel agents Ensuring that travel needs are met within the constraints of the company's travel budget Handling agreements with hotels, car rental companies and other suppliers Guiding employees through the travel process Maintaining and serving as the administrator of the company's travel management system (comBTAS) and training employees on how to use it Previous experience in travel coordination Fluent in Hebrew and English (mother tongue level an advantage) Proficient in Microsoft Office Availability after working hours and on weekends as needed Excellent interpersonal and organizational skills Attention to detail Service oriented yet assertive Interested in long-term administrative work Academic degree - advantage Previous experience in using a travel management system - advantage Initiative
What will your job look like:
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Coordinate all business travel arrangements, including flights, hotels, ground transportation, and related logistics for employees traveling in Israel and abroad.
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Work closely with travel agencies and external vendors to secure the best travel solutions while maintaining cost efficiency.
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Handle and monitor travel-related documentation, including passports, visas, permits, and other required clearances.
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Ensure travel requests are aligned with company policies and budget requirements.
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Manage relationships and agreements with hotels, car rental providers, and other travel suppliers.
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Support employees throughout the travel process and provide timely assistance when travel-related issues arise.
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Serve as the administrator of the company’s travel management system (comBTAS).
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Continuously identify opportunities to improve travel processes and enhance the employee experience.
All you need is:
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5+ years of experience in travel coordination, business travel management, or a similar administrative role.
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Fluent English, both written and spoken.
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Proficiency in Microsoft Office applications.
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Experience working with travel management systems (comBTAS - an advantage)
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Availability to provide support outside regular working hours.
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Strong organizational skills with exceptional attention to detail.
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Excellent interpersonal and customer service skills, combined with a confident and assertive approach.
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Self-motivated, proactive, and able to manage multiple tasks simultaneously.
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